Stores Officer

Infectious Diseases Institute

Background:
The mission of the Infectious Diseases Institute (IDI) is to build capacity of health systems in Africa (or the delivery of sustainable, high quality care and prevention of HIV/AIDS and related infectious diseases through training, research and advanced clinical services. IDI has four operational areas through which it works to achieve its mission: prevention, care and treatment, training; research; and laboratory services (provided through a partnership with the Makerere University-John Hopkins University Core Lab).
As part of a plan to sustain Its main objectives, IDI has created (1) position in the Finance, HR and Operations Department as follows;

Stores Officer
* Role summary: Working under the direct supervision of the Operations Manager, the stores officer will be responsible for developing of the stores system, receiving, stocking and issuing of supplies and materials. He/she will assist in the writing and updating of departmental training procedures /manuals. Will also monitor inventory levels; check slock items for reorder, and maintain stock records and related reporting.

Responsibilities
• Responsible for receiving,stocking and issuing supplies and materials.
• Monitor inventory levels;check stock items for reorder; maintain stock records.
• Inspect goods received regarding shortages or breakage
• Classify items, allocate and track physical location of stock items within the stores.
• Ensure precautionary methods are observed in receiving, handling an storing items requiring special treatment.
• Supports the procurement function indenting enforcing of suppliers' obligations and initiate action in case of supplies.
• To take adequate security measures to prevent theft of items in stores.
• To periodically verify physical stock of items.
• Ensure order in all stores and efficient utilization of available storage space.
Ensure that the stores are properly maintained (including identity labels) and kept clean and tidy.

Education and Experience:
• Degree in Stores Management, or any other related field.
• Experience of at least three years in a busy reputable organization preferably in an NGO setting.

Knowledge, skills and abilities:
• Knowledge of Inventory methods and procedures.
• Knowledge of the characteristics, uses and proper handling/storage techniques of items supplied
• Ability to interpret and follow oral and written instructions
• Ability to maintain stock records, reports and inventories
• Good written and oral communication skiils
• Good Interpersonal skills
• Good knowledge of computer applicaiions.

Additional requirements:
• Honesty and trustworthiness
• Ability to maintain stores records in an orderly manner.
• Ability to lift and carry heavy items without difficulty.